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Online application tips

On-line resumes and applications are an increasingly common method of application, particularly to larger organisations. The first step in creating a successful on-line resume is to always read the application instructions carefully and follow them accordingly. Not following directions will create an unfavourable first impression and your application may be overlooked.

Emailing your resume

  • When emailing your resume to companies, always include a cover letter. Your email cover letter should be included in the body of your email. Remember to include your name, a reference to the position that you are applying for, and the version in which you saved your attached resume. It is a good idea to use the job title and/or noted reference number as the 'Subject' of your message.
  • Your resume should be sent as an attachment to the email. Where possible, check what format the resume is required in and save it in that particular format using the 'Save As' function.
  • If you are unable to find out what format to send your resume in, use rich-text-file format (.rft).
  • In the body of your email, provide alternative details about how you may be contacted if the addressee is unable to open your attached resume.
  • Always use a plain font, such as Times New Roman and limit formatting to 70-80 characters per line.
  • Before you send your resume to a prospective employer, check that you have the correct email address.
  • Email your application to a friend to see how it looks on another computer. Another pair of eyes looking over your application may pick up minor errors that you have overlooked.
  • In the body of your email ask for acknowledgement that it has been received complete. Be aware however that most people will be reluctant do this if there are a lot of applicants.
  • You can include a confidentiality clause at the end of your email stating that the information contained in this email is confidential and intended only for the addressee.
  • Run a virus checker over your document! Nothing creates a bad first impression like infecting your prospective employer's computer with a virus.
  • Finally - as with any position you are applying to, remember to update your resume to fit the position that you are applying to.

Online Applications

  • Don't hesitate to phone or email the employer if you are experiencing technical difficulties you believe may lie with their site.
  • You may wish to print out a copy, take it away, study it and fill it out on paper before filling it in online.
  • Follow all instructions carefully.
  • Check that you will be able to save work-in-progress and return to it later. If not, ensure that you have plenty of time to complete a quality application.
  • Don't leave your application until the closing date itself when there is likely to be a high volume of people trying simultaneously to submit theirs.
  • Keep a copy of your completed form - you'll need it to prepare should you be required to attend an interview.
    Remember - responsibility lies with you to check that your application form, whether submitted on-line or e-mailed, has arrived and is legible.
  • The Riley Guide (open an external page) is one of the most comprehensive for assisting with on-line applications